- These rules shall be known as “Rules and Regulations governing the award of Merit Scholarships to B.Tech. (DT) students”.
- These rules shall apply to B.Tech. (DT) students of National Dairy Research Institute (Deemed University).
- These rules shall be enforceable notwithstanding anything contained in any other ordinance/rules/ regulations/orders of NDRI Deemed University.
- Institute Means “National Dairy Research Institute (Deemed University)”.
- Standing Committee means “Standing committee on Scholarship, Financial, Assistance and Academic Progress”.
- Year means “Academic Year”.
- Scholarship being awarded by Govt. of India/ICAR/Alumni Association/Dairy Industry etc. shall be offered to the students on the basis of merit. This provision shall be utilized to assist as many students as possible who have good academic record and who are making diligent efforts to pursue higher education.
- The award shall be made by the Joint Director of the Institute on the recommendation of the Standing Committee, which shall take into consideration the merit of each student.
- The first year students shall be awarded scholarship on the basis of the merit assigned in Entrance Examination and Second, Third & Fourth year students on the basis of their merit of the previous year examination.
- In case students secure equal marks/SGPA/CGPA, their previous year’s result shall be taken into account for determining their inter-se-merit for the purpose. However, in respect of second year students, merit assigned in the entrance examination shall be taken into consideration.
- ICAR National Talent Scholarship (NTS) is available to every student admitted by the Council at the rate of Rs. 1000/- per month during the period of study provided the student:
(i) Joins University in a state outside his/her Domicile state.
(ii) Has not changed the University /subject allotted for any reason.
(iii) Has not admitted against any vacant seat through waitlist option as per his/her request.
(iv) Maintains good conduct and satisfactory academic performance (7.0 OGPA) throughout the period of study.
(v) Does not fail in any course during the period of study.
The duration of each Scholarship shall be one year.
The value of scholarship shall depend upon the amount earmarked by each sponsoring agency.
Conditions of Award
The Scholarship will be admissible to the students of the Indian Nationality as defined in the Constitution of India or persons domiciled in India, irrespective of the sex, race or religion. Only those students shall be eligible for the award of scholarship that are not in receipt of any other scholarship/fellowship stipend from any other source. The awardees shall be required to submit an undertaking to this effect in the prescribed form. However, students getting compensation during the course of “Dairy Plant Operations and Management” In-plant Training shall be eligible for the award of merit scholarship.
The scholarship will be under the Administrative control of the Joint Director/Director.
The amount of scholarship shall not be paid to the student during the period of Conduct Probation.
Termination of Scholarship
The scholarship will be terminated on the date:
The award of scholarship will be made on the receipt of the following undertaking:-
a) “Institute Scholarship” is offered to all students of Indian Nationality admitted to Master’s and Doctoral programmes at NDRI to provide them financial assistance as per rules and conditions in this document.
b) Scholarships are offered to only those who do not hold any other financial Assistance/ Scholarship. As and when a student receives or accepts financial assistance from any other source the “Institute Scholarship” will be terminated.
c) The award of scholarship will be made on receipt of the following certificates:
- Acceptance of the award in the prescribed proforma as per Annexure-I.
- An undertaking to follow the rules and regulations as per conditions governing the Scholarship in the prescribed proforma as per Annexure-II.
The scholarship will be paid to all eligible master’s students from the date of joining and will end on the date of submission of thesis or completion of two years for the students with four years Bachelor programme and 3 years scholarship for students who have to undergo one year pre-requisite course whichever is earlier. No extension is granted for any reason whatsoever.
The scholarship will be paid to all eligible Doctoral students from the date of joining and will end on the date of submission of thesis or completion of three years for the students with 4+2 UG and PG programme and 4 years scholarship for students who have to undergo one year pre-requisite course whichever is earlier. Extension for a maximum of six months can be granted on merit. An application for extension (Annexure-III) is to be submitted by the student at least two months before the expiry of the scholarship through the Major Advisor, Advisory Committee and Head of the Division to the Joint Director. However, the students will give a seminar before the Advisory committee regarding the progress of his/her research/project. The advisory committee will review the progress of the student thoroughly and will give specific recommendation. The Head of Division will certify on the application that the scholar has delivered the seminar.
The joint Director will be the final authority to grant or refuse the extension. No extension whatsoever for any reason will be granted beyond this period.
If a student does not receive scholarship during its tenure for a certain period due to any reason whatsoever, extension of scholarship in lieu of that period beyond the prescribed duration will not be granted.
- All eligible Master’s students on the rolls of NDRI will receive Rs. 7560/- per month.
- All eligible Doctoral students on the rolls of NDRI will receive Rs. 10,500/- per month during the period of Ph.D. tenure. In-service Ph.D. students will receive Institute Scholarship @ Rs. 1000/- per month provided they are employed in ICAR/SAU system and who opt to join at a place other than the one where working and provided further that the 3rd degree is not from the same Institute.
4 For the purpose of payment of Scholarship the Academic year is divided into two periods as follows:
First Period From (Covering the 1st semester) Date of joining to 31st January
Second Period From (Covering the 2nd semester) 1st February to 31st July
5 (a) Students of Master’s and Doctoral programmes must register for each and every prescribed course in each semester. Those who do not register for all the prescribed courses in a semester will not receive scholarship for that period (Research will be taken as course for this purpose).
(b) Scholarship for each preceding month for eligible students will be released only after the receipt of Progress Report (Annexure-IV).
(c) When the name of a student is struck off from the rolls of the University for any reason whatsoever, any amount due to him/her, whether sanctioned or not, will not be paid to him/ her.
6 (a) Master’s and Doctoral students must have obtained aggregate of 65% marks or 6.5 grade point average out of 10.0 (in Major, Complementary and Supporting courses) during the previous semester for being eligible to receive scholarship during the next period. For each course that he/she did not sit in the examination or detained for any reason, zero marks will be taken for calculating the aggregate. In case of course(s) in which he/she fails, the actual marks obtained will be counted towards the aggregate.
(b) The Master’s and Doctoral students who fail to obtain 65% marks or 6.5 grade point average out of 10.0 in aggregate but clear all the course work requirement will have to improve by re-appearing in one or more courses (where the marks obtained is below 65%) in the supplementary/ semester-end examinations so as to obtain 65% marks or 6.5 grade point average out of 10.0 in aggregate to become eligible for renewal of scholarship from the date of clearing the courses.
Further provided that in both the semesters, the cases of such of the student(s), who fail to obtain 65% marks or 6.5 Grade Point Average out of 10.0, will be reviewed by the Joint Director(A) after the declaration of result of supplementary examinations and such students’ fellowship will be released from the date of clearing the course(s).
(c) In case of Master’s students having three year degree programme and offering only prerequisite courses during the year of admission, must have obtained an aggregate of 65% marks or 6.5 grade point average out of 10.0 during the previous semester for being eligible to receive scholarship during the next period. For each course that he/she did not sit in the examination or detained for any reason, zero marks will be taken for calculating the aggregate. In case of courses in which he/she is fails, the actual marks obtained will b counted towards the aggregate.
(d) The aggregate of 64.5% and above will be considered as 65% for the purpose of calculating the aggregate for the scholarship and not for any other purpose whatsoever.
(e) For the continuation of scholarship of SC/ST students, who obtain less than 65% marks or 6.5 grade point average out of 10.0, the Joint Director/ Director/Competent Authority may relax up-to a maximum of 5% after fully satisfying himself about the justification of each individual case. This relaxation will however be allowed only once during the academic programme of a SC/ST student.
7 Scholarship for each period will be released only after declaration of results of the previous semester.
8 Last one full month’s scholarship will be released only after the student submits the thesis/dissertation.
9.0 CONDUCT PROBATION
The student on conduct probation will not receive the Scholarships for the duration of probation.
|The scholarship will be terminated on the date:
(a) Student ceases to be on the rolls of NDRI.
11 STUDENTS OFFERED SCHOLARSHIP UNDER COLLABORATIVE PROGRAMME
No Scholarship shall be admissible to the student from the date he/she is relieved from the University to avail the fellowship/scholarship awarded under the collaborative programme and it will be paid only from the date he/she returns and rejoins the Institute. The period spent under collaborative programme will count towards the total period for which the scholarship has been awarded.
12 RULES GOVERNING THE CONTINGENCY GRANT
(a) The Master’s and Doctoral students on rolls will be eligible for a contingency grant not exceeding an amount of Rs. 12000/- in case of Master’s and Rs. 30000/- in case of Doctoral for the duration of the course in order to meet certain genuine expenses connected with their studies.
13 THE HEAD OF EXPENDITURE AND LIMIT OF EXPENDITURE FOR EACH HEAD IS AS FOLLOWS
In case of students seeking physical exemption, the contingency claim for preparation of thesis may be admitted only if the students submit the thesis within a period of three months from the date the students are granted physical exemption
The following provisions are made in NDRI Scholarship Rules:
- As per instructions contained in ICAR letter No. 1-5/98-A&P(E) dated 29th October, 1998 and 24th November, 1998, the in-service candidates joining Ph.D. programme on Study Leave/Deputation and in receipt of Study Allowance/Halting Allowance/Deputation Allowances etc. in addition to full leave salary, the fellowship amount will be adjusted so that they will get a maximum benefit of Rs. 1000/- per month only. This is in addition to payment of Contingent Grant. Those in-service candidates who are not in receipt of JRF/SRF and are receiving partial salary (half or leave without pay) will also be eligible to get Institute Scholarship of Rs. 1000/- per month provided they are employed under ICAR/SAU system, either nominated by ICAR or selected for admission by any Deemed University and who opt to join at a place other than the one where working and provided further that the 3rd degree is not from the same Institute. The in-service candidates shall also be eligible for contingent grant at the rates given in rule 13 above.
- The candidates from NDRI campus, Karnal and those belonging to other institutes of ICAR located at Karnal shall not be eligible for the award of Institute Scholarship. However, the candidates employed in NDRI but coming from its Regional Stations shall be eligible for award of Scholarship.
- The contingent grant as indicated in Rule 13 above shall be payable to all the in-service candidates coming from ICAR/SAU system including those who are not eligible for award of Institute Scholarship.
15 Proposals for any expenditure under any Head should be made in prescribed proforma (Annexure-V) duly recommended by Major Advisor and HOD and submitted to Joint Director. Purchase action on the sanctioned proposals should be taken within one month of the date of sanction.
16. Garnt of Institute Scholarship on Resumption of Ph.D Programme after Physical Exemption
The Doctoral student who resumes their Ph.D. programme to complete their remaining work without salary after physical exemption will be granted Institute Scholarship at full rate i.e. Rs. 10500/- per month along with contingency grant for the remaining sanction tenure of fellowship i.e. w.e.f. 21.6.2014 the date of meeting of Academic Council.
17 Bills for reimbursement duly certified should be submitted within one month of purchase with the following certificates, as applicable. Download Certificate
18 No contingency amount is to be utilized till allotment of Guide. However, under special circumstances this condition can be relaxed by the sanctioning authority on the recommendation of the Head of the Division.
19 All items like chemicals, glass apparatus etc. from out of contingent grant should be procured in accordance with the normal procedure followed in the divisions for all divisional purchases of stores and the pre-receipted bills sent to the Joint Director’s office after recording the prescribed certificates on the body of the bills.
20 No sanction will be issued after submission of thesis. Bills for all expenditure incurred should be submitted within 15 days of the viva-voce examination of the thesis/dissertation.
- After thorough discussion in Academic Council it was decided that the students of Dairy Extension and Dairy Economics disciplines might be allowed expenditure on TA for undertaking study tours and stationery items for data collection in connection with their research work.
21 Tour programmes should be submitted at least one week prior to departure date. TA bills should be submitted within one month of completion of tour.
22 During approved tour, Rs. 50/- per day will be allowed as Daily Allowance for tours of 5 days or less (including days of travel) and for tours exceeding 5 days but not exceeding 120 days, Rs. 30/ -per day will be allowed for the entire period. For tours exceeding 120 days, no daily allowancewill be admissible at all and their Headquarters would be deemed to have been transferred to their place of work. In case more than 1 tour exceeding 120 days is required the gap between two such tours should be at least 30 days. The students are reimbursed only sleeper class fare by rail by shortest route or actual ordinary bus fare for undertaking tour for any purpose.
- Master’s students will be allowed all semester breaks/vacation. However, Doctoral students will be allowed semester break between 1st and 2nd semester only during the first year.
- Ph. D. scholars will be allowed one-month vacation only after completion of Ph.D. course work and submission of synopsis and also subsequently after completion of every year of academic research. This vacation can be taken in one stretch or two installments during the year in which it is due. The vacation is not cumulative.
- All scholars will be allowed 8 days Casual Leave which can not be clubbed with other leave.
- Medical leave up to 10 days in an academic year will be allowed after production of valid Medical Certificate.
- In exceptional cases, medical leave up to 3 months without scholarship can be granted during the entire degree programme on production of valid Medical Certificate.
- In very special circumstances leave without fellowship may also be granted up to a maximum of 30 days at the discretion of the Joint Director/Director on production of valid grounds/ proofs.
- Alll other holidays declared by the Institute would be admissible.
- Scholarship beyond the prescribed duration will not be extended for any kind of leave availed.
24 MATERNITY LEAVE TO FEMALE STUDENTS
- Maternity leave up to maximum period of three months can be granted with scholarship in case of first or second child only.
- Maternity leave may also be granted with scholarship in case of miscarriage including abortion subject to the condition that :
(i) The leave does not exceed six weeks, and
(ii) The application for the leave is supported by a Medical Certificate as laid down in Rule 10 of CCS (Leave)Rules, 1972.
- Maternity leave may be combined with leave of any other kind applied for in continuation of the former may be granted only if the request is supported by a Medical Certificate.
- Leave in continuation of Maternity leave may also be granted in case of illness of a newly born baby subject to production of Medical Certificate to the effect that the condition of the ailing baby warrants mother’s personal attention and that her presence by the baby’s side is absolutely necessary. However, no scholarship will be paid during this period.
25 No preparatory leave for examination is admissible as per rules applicable to the scholarship holders.
26 A proper account of leave admissible to the scholarship holder shall be maintained in the Division. The nature and duration of leave granted shall be indicated in the monthly progress report of the scholar.
27 Attendance : The Master and Doctoral Scholarship holders will record their daily attendance in the concerned Division in the Attendance Register prescribed for the purpose.
28 Publication of papers : The Institute will have the first right to publish the results of research in its own journals. Permission will be accorded by the Institute for publication of papers elsewhere which are not accepted for publication by the Institute subject to the condition that an acknowledgement of assistance of the Institute will be made in such published papers.
29 Patent Right : All patent rights and designs and inventions derived from research work financed or aided by the NDRI/ICAR shall belong to the ICAR. The ICAR may at its discretion allow or direct any benefit thereof to be retained by the inventor.
30 Career : A fellow will send to the Joint Director of NDRI the particulars of the post he has taken up on termination of his scholarship
31 Provision of Temporary relief from Studies
A student who wants to withdraw from the University for a semester may submit an application at least 15 days before the commencement of semester end examination of that semester.
The following provision for temporary relief has been approved in the Academic Rules and Regulations for B.Tech. (DT), M.Sc. and Ph.D. Programmes.
Temporary relief during a semester will be allowed on the following grounds:
- Illness of self ( to be supported by medical certificate).
- Death of parent/guardian or, in the case of married student, the spouse.
- Such relief shall be permitted with the prior permission of the Joint Director.
- The request for relief shall be recommended by the concerned Head of the Division.
- The request should accompany the “No Dues Certificate” from all concerned.
- The relief shall be permitted subject to the condition that the student shall complete the programme of studies within the maximum period prescribed for completion of studies
- The semester during which such temporary withdrawal is taken, will be counted a full semester.
- Temporary relief will be restricted to one semester only